Vineland Pigtail Softball League2018 Season By-Laws
ARTICLE 1OPERATIONAL PROCEDURES
Section 1 RecognitionThe Official name shall be "Vineland Pigtail Softball," herein after referred to as League.Authority to establish and run this league is granted by the City of Vineland RecreationCommission which oversees all League activities.
Section 2 PurposeA. The purpose of this league is to provide a supervised and competitive softballprogram for the benefits of the girls in the City of Vineland community ages (4-18). Thisleague will promote the ideals of good sportsmanship, skill development, self-confidenceand fun in hopes that its participants grow to be healthy, involved adults.B. We will make every effort to work in concert with other City of VinelandRecreational Leagues to foster community relations. We shall further promote thisLeague as a "Feeder" program to Vineland High School Athletics with an emphasis onHigh School Softball play.
Section 3 Fiscal YearA. The Fiscal year for this League shall begin on the first day of October in each yearand end on the last day of September in each year. A financial audit shall be performedat the end of each fiscal year by the Treasurer of the Executive Board.B. A copy of all financial transaction records maintained by this League shall beprovided to the Recreation Commission by way of the Director of Recreation every (45)days as ordered.
Section 4 AmendmentsThe by-laws may be altered, amended, or repealed and new bylaws may be adopted by atwo thirds (2/3) vote of the Executive Board. These bylaws shall be reviewed annuallyby the League.
Section 5 Sites of OperationsThis League will utilize Fiocchi Fields 1&2 as their primary locations for play.Memorial School (4) and Magnolia (Paliughi) Park fields will also be utilized as neededfor play as well. As a last resort, Gittone Park will be used for play. All these fields willbe used for practice. Assignment of these fields will be authorized by the DivisionRepresentatives listed in ARTICLE 2 SECTION 5 below.
Section 6 Rules and RegulationsBabe Ruth Rules and Regulations and the Rules and Regulations established by the Cityof Vineland Recreation Commission are to be considered binding to this League. RobertsRules of Order shall be the parliamentary authority on all matters not covered.
ARTICLE IIEXECUTIVE BOARD AND ITS MEMBERS
Section 1 General PowersManagement of the business and affairs of this League will be controlled by the dulyelected Executive Board. They shall have the power to make and enforce the rules togovern itself and the League. To solicit funds for the proper operation of the League. AllExecutive Board Members shall serve without compensation.
Section 2 ObjectivesThe members of the Executive Board shall create and adopt the objectives of this League.The Executive Board shall have the authority to make necessary changes on a case bycase basis or as needed.Section 3 QuorumIn order to have a "Quorum," there must be a minimum of (2/3rds) Executive BoardMembers present for any meeting. This shall empower all transactions of business andvote upon same validating the actions of the Executive Board. Having less then therequired amount of Executive Board Members present will cause the meeting to cease.
Section 4 MeetingsThe President, with the approval of the Executive Board, will decide on the date and timeof said meetings and its locations. Every Board Member shall make every effort to attendall meetings of the League absent circumstances beyond their control. Once an ExecutiveBoard Member misses three (3) consecutive meetings, the remaining members of theExecutive Board have the discretion to remove the member from the Board.
Section 5 Informal Actions of the BoardWith all members of the Executive Board notified via text, email or telephoniccommunications, they shall have the authority to conduct League business outside of aGeneral or Executive Board meeting. If notification is made for a vote, once a majorityvote (2/3) is achieved, the vote is considered as valid, approved or denied.
Section 5 Executive Board ResponsibilitiesBoard positions shall run the fiscal year of the league. There is no requirement of timeserved for any board position. The Board shall be responsible for the following:Approval of all expenditures. Approval of all fundraising efforts.
Determination of the safety of any piece of equipment, owned, maintained by the
League or utilized by any participant in the League.Filling of vacancies on the Executive Board.Making decisions that effect its operation and welfare.Approval of registration fees.Approval of team selection process in any tournament play through the League.Approval of proposed bylaws modifications.Dismissal of a Board Member, Coach, Manager, participant consistent with theguidelines by the League's Code of Conduct and the City of Vineland RecreationCommission By-Laws which specifically cover the Due Process Procedures.Formation of tournament, All-Star, or other specialized teams in accordance withthese bylaws.Approve the replacement/acquisition of League equipment, field maintenance,disbursements or otherwise the advancement of this League.
The PRIMARY function of the Executive Board is to make necessary decisions tooperate the League fairly and efficiently within the boundaries of the bylaws, policies,rules of the League, the City of Vineland Recreation Commission and the Babe RuthOrganization which we are chartered under.
The following is the current Executive Board structure for 2018President: The President is the principal executive of this League and shall, ingeneral supervision of the Executive Board, control all of the business and affairs of theLeague. Provide oversight of all League activities to insure compliance with the Leaguemission. Schedule and preside over all League meetings and serve as liaison to allDistrict, State, Regional and National Organizations. The President shall not vote, but bethe tie breaker in situations where he/she shall cast the deciding vote. He/She is toensure that the requirements for the League's 501c3 status is maintained according toFederal, State and Local Laws. He/She shall also attend League functions to observeoperations.
Vice-President: The Vice-President shall assist the President in the operations andwill act in the Presidents position in the event he/she is not available. Will perform dutiesas prescribed by the President. Oversee Coach/Manager, Player and Parent Code ofConduct in cooperation with the Player Representatives. Over see criminal backgroundchecks as well as the registration/certification of the Rutgers Safety Course for allCoaches/Managers and Board Members. He/She shall also attend League functions toobserve operations. The Vice President shall chair the disciplinary review of allparticipants of the league and submit their final report to the Executive Board for finalapproval.
Treasurer: The Treasurer is charged with the care and custody of and responsibilityfor all funds received and disbursed, give receipts for monies due and payable to theLeague . He/She is also responsible to deposit all monies in the designated bank accountof this League with is currently designated as BB&T. Deposit of monies will be done onthe same business day or the next immediate business day. At no time shall the treasurerkeep any monies from this League in their possession longer then the time frame outlinedabove. At no time shall the Treasurer or any Board Member utilize the funds of thisLeague for their own personal gain. Prepare a financial report to be presented to theBoard monthly during the General Meetings. Maintain all necessary records that arecurrent and available to be produced upon request. The financial records of this Leagueare subject to request and review by the Public and must be produced if a request is made.Coordinate the registration process in accordance with these bylaws. The treasurer shallalso create the reports as outlined in ARTICLE 1 SECTION 3. He/She shall also attendLeague functions to observe operations.
Secretary: The Secretary is to take minutes of all meetings, edit and distribute sameto the Board via email. Act as the communicator for all League participants utilizing theavailable web based programs owned and or operated by this League. At this time, theonly authorized web based programs are the Facebook account created for this season(url www.Facebook.com/vldpigtail ) and the Sports Illustrated website (urlwww.vplsoftball.com). He/She shall also assist with player registration process andpaperwork. The secretary shall carry on such correspondence as is necessary to performthe business of the Executive Board. He/She shall also attend League functions toobserve operations.
Public Relations: Public Relations person shall manage and maintain all webcontent, create and implement all web content, provide guidance to all Board Members inutilizing the Facebook account. Note: All Executive Board Members will have useraccess granted for the Facebook account so they can provide communications consistentwith the goals and directions of this League. At no time is a Board Member authorized tomake any comments or postings to this website that are negative in any manner andwould cause the League to be looked at in a negative manner. The Public Relationsperson will work with the Secretary in insuring communications are efficientlycommunicated. He/She will also accept any additional responsibilities delegated to themby the President or the Board. He/She shall also attend League functions to observeoperations.
Equipment Manager: Maintain an inventory of all equipment and ensure all coachessign for their equipment and receive a receipt upon return of said equipment. They are toreport any lost or stolen equipment immediately to the Board. Maintain security for theLeague's equipment sheds. (All Executive Board Members will have an access key forthe equipment shed at Fiocchi Field) Prepare an inventory report at the end of the seasonas prescribed in ARTICLE 1 SECTION 3. Recommend replacement of equipment,purchase of same as well as the purchase of uniforms with the approval of the Board. Setall equipment up prior to distribution. Insure all teams are properly equipped andprepared with necessary equipment for practice and live game play. This is to include theappropriate division approved softballs.
Division Representatives: The Division Reps will be responsible for operations withintheir assigned Divisions. This League currently has (6) Divisions with assigned Reps.They are as follows: 8U-10U-12U-16U-18U
Duties include the following:Establish and prepare division practice and play schedule. Assist in draft processaccording to the League's by laws. Resolve any and all issues within their respectivedivisions. If an issue needs to be brought up the chain of command, it will first go to thePlayer Agent then Vice President and ultimately, the President. AssistManagers/Coaches in achieving a positive environment for their players that is consistentwith our goals. Assist the Equipment Manager in directing your Managers/Coaches fromyour division on how to obtain and return League equipment.
Player Agent (Magic Mears 2018 Season)It is the responsibility of the Player Agent, insofar as it is legal and possible, to maintain abalance of strength among the teams of the league. The Player Agent must constantlyremind everyone connected with the program that the welfare of the players and theleague as a community project are paramount. Protecting a single manager or team whosedesigns are only upon winning is not acceptable. With the cooperation of other leagueofficers, or assistants, it is the duty of the player agent to conduct registration of playercandidates and to arrange for and supervise the tryout sessions. It is generally theposition off this Board to deny all requests for players to move up in divisional bracketsabove their age group. In the event a player is requested to move up to satisfy a team(s)request, it will be the responsibility of the PLAYER AGENT to determine player ability,strength and ultimately parental/guardian approval. A log must be kept detailingusage/activation of the player request. Utilizing this log will ensure that no team selects a“Stud” player or selectively chooses a desired player above the actual need for a fill in.
Nepotism PolicyIt shall be the position of this League that a fair and impartial Executive Board be inplace at all times. With that said, if more then ONE family member is on the ExecutiveBoard, then there will only be ONE vote allowed, regardless of the position on the Board.
ElectionsThe selection process for nominations and voting for Executive Board members will beas follows:Nominations will take place the last Monday of August. Advanced notice will be madeindicating date, time and location of Nominations meeting. Anyone nominated to aposition must accept the nomination for it to be valid. Once a nomination is made, itmust receive a second. There will be NO limit on the amount of people nominated forany position.In order to qualify for the position of President, said candidate must be an active memberof the executive board for no less then (2) years. In the event no current executive boardmember accepts the position to fulfill the job of the President, the vacancy is to beopened up league wide.If any member of the Executive Board resigns, he/she will be restricted from becoming aboard member for (2) years following their resignation. Exceptions to this restriction canand will be considered by the executive board after submission by the affected persondetailing the reasons set forth for this action.If any nominee accepts their nomination and the position is unopposed, the LeagueSecretary shall cast the one and only vote certifying the position as awarded to thenominee.At the close of the August Monday Nominations Meeting, nominations are CLOSED.The Voting Meeting will take place on the last Monday in September. No memberinclusive of an Executive Board Member and Manager will be permitted to vote morethen once.Voting members will consist of Executive Board Members and Division ManagersONLY. In the absence of the Team Manager, ONE coach from the team shall cast theirvote after consulting with the manager. The voting member must be a member in goodstanding.All voting members will make a valid attempt to attend nominations and vote. Ifcircumstances beyond your control present themselves, you must make formalnotification to the League President. He/She will then decide how to proceed afterconferring with the Executive Board.
Section 6 Members At LargeIt is the desire of this League to incorporate the services of additional members to assistin the day to day operations. These members will be privileged to Executive Boardmatters and attend their meetings. These members will have no voting rights on Boarddecisions, but can render opinions if necessary. The following positions are of interest tothis Executive Board to fill with members at large:
1. Concessions Chairperson: Matt Cleary (12/17/2017)Secure enough personnel for operations of the stand.Secure necessary supplies for the stand.Maintain records of purchases and inventory.Make necessary arrangements for income to be turned over to the Treasurer.Insure compliancy with all City of Vineland Health Department regulationsconcerning food preparations and sanitation.
2. Fundraising Coordinator (OPEN)Evaluate league needs and prepare a budget.Select a product or program that will be easy to see to raise the funds needed.3. Clinic Coordinator Aaron Melnick (2018 Season)Proper instruction of all players within the league should – and must – be of paramountimportance. The Clinic Coordinator should arrange with local high school or otherknowledgeable softball sources to conduct an instructional clinic(s) for all managers andcoaches within the league. How to organize a successful one and a half hour practicesessions that will keep all players active, interested and enthused.The President with the approval of the Executive Board is permitted to nominateadditional Members at Large to satisfy the needs of this League.
Article IIIRegistration and Fees
Section 1 FeesFor the 2018 Season, it has been ordered that during the registration process, thefollowing fees will be collected during sign-ups:6U Division $65.00 Registration Fee & $50.00 Mandatory Raffle Fundraiser Fee8U-16U Divisions $75.00 Registration Fee & $50.00 Mandatory Raffle Fundraiser Fee.Fees for 18U have yet to be decided.It is further recognized, this League will also offer a $10.00 early sign-up discount on thedate of the very first in-person registration. We have also permitted this discount to takeplace online on this same day and date only.
Section 2 RegistrationThis League will make every attempt to satisfy the request from the City of VinelandRecreation Commission and conduct all registrations on-line. However; we will still holdin-person registrations for those not able to access the on-line version. Registrations forthe 2018 Season will begin November 1, 2017 (ON-LINE ONLY), and the in-personregistration will begin in January of 2018.
Section 3 No Player Left BehindIt is the policy of the Vineland Pigtail League to NOT lose any potential participant dueto financial difficulties. We have instituted a "Pay It Forward" program where we havesolicited donations during the registration process where registrants are able to donatemoney specifically for this cause. Recipients of this procedure will still be required tosell the mandatory raffle tickets and turn same into the League along with the stubs forsubmission into the raffle. In order to qualify for this program, the Executive Board mustverify the hardship prior.
Section 4 Multi-Family DiscountIt is the policy of this League for the 2017 season that any family providing (3) or moreplayers, the fee for the entire family is $175.00.Section 5 Age of PlayersThe League will host players from the age of (4) through (18) years old. That is based onthe players’ actual age on December 31 of the previous season year. Example: for the2018 Season, player age consideration will be based on their actual age on December 31,2017.
Section 6 Residency RequirementsAs per the City of Vineland Recreation Commission, ALL players who reside outside thejurisdictional boundaries of the City of Vineland MUST pay an additional fee of $25.00on top of any and all registration fees required by VPL (80/20 Rule). The jurisdictionalboundaries are that of the City of Vineland Tax Map. All registrants/players mustprovide a copy of their School Report Card, proof of residency in addition to their birthcertificates.
Article IVManagers and Coaches and Players
Section 1 ApplicationAny adult interested in becoming a Manager and/or Coach, must first fill out anapplication provided by the League. They are then required to consent to a criminalhistory fingerprint check as well as attend the mandatory Rutgers Safety Clinic. Youmust be cleared in order to be considered for these positions as you will be dealingdirectly with the children in the League.
Section 2 MeetingsIt will be the responsibility of the Team Manager to ensure representation at the League'sGeneral Membership Meetings. The Manager him or herself can appear, or makearraignments for a coach to attend. If no one from your team can appear, they are tomake notification to their Division Rep as to the reason why prior to the meeting.
Section 3 StaffEach team will have (1) Manager and (3) Coaches. No additional staff is permitted in thedug out during live game play. Strict attention must be paid to this detail.
Section 4 Safety and ConductIt will be the responsibility of all Staff members to maintain a safe and productiveenvironment for all participants while on and off the field (Practice or Live Game) aswell as inside the dugout. Observations and Supervision must be maintained. Staffmembers are required to adhere to the League Rules in addition to the rules provided inthe Babe Ruth Rule Book. The highest level of sportsmanship for their team regardingumpires must be displayed. Staff members are to address umpires politely andconstructively at all times.It will be the responsibility of the staff to ensure that no one inside the dugout, playersincluded, interfere or act in a way that is negative to the team and League in violation ofthe Code of Conduct. Heckling an umpire, player or other staff members will not betolerated. This is to include the conduct of spectators for the team representing yourplayer. You are required to hold each player and spectator to the level of conduct thatwill not interfere with the game or practice. Cheering your team is encouraged, buttaunting another is not.All players will remain in the dugout while not actively on the field of play. Parents,friends or associates are not permitted in the dugout or field of play, unless summoned bya manager or coach. Parents, friends and spectators will keep a safe distance from thedugout.No player is permitted on the field of play without a helmet while their team is at bat.Any player warming up a pitcher is required to wear the appropriate catchers helmet at alltimes.Parents who make their child available for Player Agent Pool consideration will submit awritten notice requesting their child to be placed in the pool. This Player Agent Pool willbe activated upon the request of a specific division manager requesting a player or pitcherafter exhausting their roster of team players for the game in need. In order for a player tobe given consideration for Player Agent Pool, the player MUST be in their last year ofplay in their age appropriate division bracket. There will no deviation from this format asthis is done in the best interest of the player’s safety.Once a player is selected for the Player Agent Pool, a rotating list of players identified asa player and or/pitcher, will be maintained. When a request is made, the request will befulfilled by availability of the requested positional player and at no time will a request behonored for a specific player. A team requesting utilization of the player agent programmust make immediate notification to Magic Mears in order to provide for timelynotifications to the viable players of the pool.
Section 5 AppearanceAll Managers and Coaches will wear their team jerseys during live games. They will alsoensure their players are properly wearing the appropriate team uniform of the League.Uniform shirts for coaches and managers WILL be worn for each and every game.Failure to do so will result in removal from the field until such time the deficiency isresolved.
Section 6 Board AuthorityThe Executive Board of this League has the authority to deny, suspend or remove aManager or Coach or Player until such time a hearing is held, as necessary. We willmeet with the individual(s) involved, if needed, in an attempt to resolve any issues. If theExecutive Board decides to suspend or remove the individual, they will be served with anotice detailing the reasons set forth explaining the necessity for removal or action.
Section 7 Player/DisciplinaryIf an issue presents itself where it's persistent, it will be the manager's first responsibilityto communicate with the player's parents or guardian. The manager will advise theDivision Rep of such incident in the event a different approach has to be made with theinvolvement of the Division Rep. The Division Rep will then confer with the ExecutiveBoard. If further action is required where the issue is not resolved and the only solutionis to remove the player, notification shall come directly from the League President to theparent or guardian of the player. This can be in person, but will also be in writing. Therewill be no refunds of fees for a player removed for disciplinary reasons.
Section 8 Disciplinary Action(s) Due Process
Any and all disciplinary action(s) approved by the Executive Board can be appealed aftera written request for same is submitted to the League President. The request for appeal tothe executive board must be received within (10) days of service. If a hearing isrequested, a Special Meeting will be called and once the final determination is renderedby this Executive Board, if the subject of the disciplinary action wishes to appeal thedecision rendered they then have (10) days to appeal said decision to the Director ofRecreation of the City of Vineland.
Section 9 NotificationsAny and all incidents that involve disciplinary, corrective measures or injuries beyond 1staid, the Director of Recreation MUST be contacted and advised of the situation at hand.The Director will be provided notification of such incident and IF the Director requiresfurther information, same will be provided.
Section 1 League ProvidesThe League will provide each Manager with an equipment bag. The bag will consist ofapproved helmets with facemasks, a limited number of bats, catchers gear and softballs.You will also be provided with scorecards, game books and the Babe Ruth Rules andRegulations book for the year being played. You are required to review the book as itwill detail the procedures of play. If any equipment is found to be defective, immediatenotification must be made to the Equipment Manager, Jess Suppa. All equipment bagswill be turned in at the completion of your season of play with no deviation. Specificallyon the date of your last game. Failure to do so will result in restrictions being put in placefor your refusal to comply.The League will provide each player with a uniform shirt and socks. Players areresponsible for uniform pants. Visors are not required.
Section 2 Player EquipmentIf a player decides to supply their own equipment, they are expected to be appropriateand safe for play. This is to include helmets. A player supplied helmet MUST have afacemask and cannot have a mirror type reflection on the outer shell. Player suppliedbats can be either aluminum or composite, but they must be appropriate, safe andproperly marked for fast-pitch softball. Bats utilized for VPL MUST be approved byBabe Ruth and display the appropriate OFFICIAL MARKINGS.The League does not provide gloves or cleats. It will be the responsibility of the player toprovide that. All pitchers are REQUIRED to wear a facemask while on the mound. It isstrongly encouraged that all infield players wear a facemask. All players are required towear the appropriate cleats for softball play. 16U Division is the only division authorizedto wear metal cleats.
Article 6Rules of Play and Operation
Section 1 AcknowledgementThe Official Babe Ruth Softball Rules for this League shall apply to all LeagueDivisional play, subject to local amendments in each division approved by the ExecutiveBoard and published prior to commencement of the first game in that division. Duringtournament play, strict adherence to the 2018 Babe Ruth Softball shall be followed.
Section 2 ModificationsAny modifications to these rules must be approved by the Executive Board andnotifications to all Division Managers affected by this change. The changes will notcover all Divisions of this League unless clearly stated. Notifications of this change willalso include posting on the League's website.
Section 3 Game Delays/CancellationsIn the event of inclement weather or field closure, notifications will be made via oursocial media sites in addition to email and text message. Team Managers once notified ofa schedule change must ensure your players are aware of such event.
Article 7Try Outs & Draft Selections
Section 1 Try OutsEach Division with the exception of the 6U & 8U Divisions will hold a try out. Allrespective managers or coaches for the specific division will be present to evaluatepotential draftees. Each player will be provided with some type of identification to beproperly identified during this event. Player identification sheets will be provided by theleague to further assist in this process. The Player Agent and League’s Clinician will runthe try outs for all divisions with the assistance of Executive Board Members or certifiedmanagers and coaches from other divisions.If a player should miss their try out date, they will be selected at the end of the draft tothe team that has a remaining position available. All catchers and pitchers must beannounced during try outs so they can be evaluated separately by the evaluators. A childof a Manager will automatically be added to their team roster. Sisters from the samefamily will automatically be added to the same team roster and a try out is not required.Any manager or coach found to be manipulating the try out or draft process WILL beexpelled from the League. Only the team manager and one coach are permitted to bepresent during draft day.If a player has previous pitching experience, VPL, All Star Play and/or Travel Play andtheir parent announces their child is not a pitcher, there will be a (1) year restriction frompitching including All Star Play. Parent must sign off indicating same. This does notinclude developing pitchers.
Draft Selection Process:
First Round Pick: PitchersTeams that need a pitcher will select in the order of their draft selection first. Once everyteam has a pitcher, the draft will commence according to the order of the draft selectionprocess. If a sibling is absorbed to a team due to family association (another siblingactively on the team) and they are a pitcher, that will count as that teams 1st round draftpick. Additional siblings that are not pitchers will count as that teams 4th round draftpick. This will include children of MANAGERS.
Article 8Regular Season Games & Playoffs
Section 1 Regular SeasonThis League will make every effort to have at least (12) games for each divisional teamwith the exception of 6U. Games played between Buena Babe Ruth Softball will notaffect the team win or lose status for our League. They will be played in a "Friendly"format. 2018 Babe Ruth Rules state a minimum of (10) games must be played.
Section 2 Modified Game TimeFor the 10U Division, game times will be similar to that of tournament play. No newinning will begin after (90) minutes from the time the game starts. It will be theresponsibility of each team manager to properly communicate with the umpire the timestarted and notate same in your game books in the event of a time challenge. The umpirewill control the time clock for the game(s).
Section 3 All Star ProspectsDue to the level of play that has been brought to this League, managers and coaches willsubmit the names of players they believe should be given consideration for All Starselection. If no submissions are received, it will be considered that the Team Managerdid not request any players for consideration. There will be no try-outs.
Section 4 PlayoffsDecision to conduct playoff games in each division will be decided by the Division Repprior to the start of the regular season; the schedule for playoffs will be decided by theExecutive Board and will apply to all Divisions. Any modifications to the playoffschedule will require Board approval prior to the start of the first play off game. If anygames are played prior, then the issue cannot be approached.
Article 9Tournament & All Stars
Section 1 TournamentIt is the position and desire of this League to host tournaments for the 2018 Season. Withthe cooperation and permission of East Vineland Little League.This League will open its concession stand and the proceeds will benefit VPL. AllExecutive Board Members are requested to be present during this time and a TournamentDirector will be selected by the Board to manage operations. All Executive Boardmembers who are not actively involved in a game as a coach or manager will be requiredto wear their League supplied Polo shirt identifying them.All players, staff and spectators must abide by the rules and regulations set forth by theCity of Vineland Recreation Commission, Babe Ruth, this League, East Vineland LittleLeague, any applicable tournament rules with emphasis that these games will involvegood sportsmanship and competitive play.
Section 2 All StarsAll Players selected for ALL-STAR play must FIRST satisfy the jurisdictional boundarymap requirements set forth by Babe Ruth. For the 2018 Season. The current mapincludes the City of Vineland and Pittsgrove Twp ONLY. Any players outside of thismap DO NOT qualify for ALL STAR play. If any time we can not field a 16U/18U AllStar team refer to the Babe Ruth and District Commissioners Rules. If a division receivesan Invitation to the World Series from Babe Ruth it will be brought forth to the executiveboard for approval along with the manager to be decided.
Section 4 Financial SupportIt is the position of this League to incur costs associated with playing in the District andState Tournaments. All Star play beyond this level will require an Executive Board voteto determine what if any financial support will be provided to teams reaching theRegional and World Series play. This includes invitational and earned births to the 2018World Series.With that said, it is strongly suggested that any All Star team with the foundation ofcompetitive play and the real possibility of advancing to those levels of play, you beginfundraising immediately upon team creation. Accurate financial records must bemaintained and reported to this League, during fundraising, during advancement alongwith a final report detailing all monies received, spent and remaining. All monies will bedeposited into a VPL approved banking account managed by its Treasurer. At no time,will any monies be utilized for the personal gain of any member of any specific team.The manager for the All Star team will be provided with a bank card for expendituresprior to and during tournament play. All records of expenses WILL be kept and afinancial spending report will be provided to the league. If it is determined that purchasesappear suspicious and/or outside VPL approval, the Treasurer will make immediatenotification to the Executive Board who can order the account frozen until such time anyissues are resolved.Babe Ruth provides financial support for the 12U and 16U Division All Star Teams ifthey advance to the Babe Ruth World Series. However; the amount does not cover allexpenses and reliance on this strictly is not recommended.Any and all monies raised that are not utilized will be retained by the league and kept inthe account specified for that Division All Star team. These monies will then beexpended during future All Star play.
Section 5 Code of ConductIt is the policy of this League that all participants involved in the representation of thisLeague during Tournament or All Star play be held to the Code of Conduct exactly asprescribed and agreed to like the game was being played in the City of Vineland.Any parent/coach/manager is not permitted to consume any alcoholic beverages duringthe time where they are providing care and supervision for any player(s). This isparticularly enforced for the duration in which the parent/coach/manager is alsodesignated as a room parent for tournament play where overnight accommodations arerequired. This does not restrict parent(s)-Guardian(s) of players who are strictly caringfor their child and their child only.
Section 6 Executive Board RepresentationIt shall be the policy of this league to provide for Airfare and Room Accommodations formember(s) of the executive board to be present at all level of All Star play. The amountof representatives permitted to go shall be decided by the board. This clause will onlycover Airfare and Room Accommodations. The purpose of this function is to insurecompliancy with the Code of Conduct by all person(s) involved, handle all matterspresented during these events and providing direct access to an Executive BoardMember(s) during these events. This does not include active Board Members that areCoaches\Managers of any qualifying All Star Team.
Section 7 Travel/Accommodations during All-StarsThere shall be no more than 4 players and or adults in any single room during any travelthroughout all star play unless the room has a pullout sofa/cot. At no time should aplayer or coach sleep on the floor and/or an air mattress.
Section 8 Room SupervisorsIn the event an overnight stay is required during All-Star tournament play, the TEAMMANAGER will be responsible for providing the President of the League the list ofapproved staff members that will be charged with caring for the safety of the players.Final approval will be rendered by the board with each person selected acknowledgingwhat is required of them during this time.
Article 10Financial Policy
Section 1 FinancesThe Executive Board of this League shall decide all matters pertaining to the finances ofthe League and shall place all income in a common treasury and shall administer theexpenditures and disbursements of League funds in such a manner as will give noindividual team an advantage over those in competition with such individual or team.The Executive Board shall be responsible for the Boards solvency.The Board shall not permit the contribution of funds or property to individual teams, butshall solicit for it for the common treasury of the League, thereby to discouragefavoritism among teams and to endeavor to equalize benefits of the League.This League shall NOT solicit funds in the name of Babe Ruth Softball unless all of thefunds are raised for and placed in the League treasury.The Board shall not permit the disbursement of League funds for other than to conductLeague activities in accordance with the rules and policies of Babe Ruth Softball.No Board Member, General Member, Coach or player or anyone else affiliated with theLeague shall receive, directly or indirectly any salary or compensation from the Leaguefor services rendered as said member outside of the specific guidelines set forth herein.League funds shall be maintained in a bank account in the Leagues name as described inArticle 2 Section 5 (Treasurer). The President and Treasurer shall be authorized to signall checks.At no time, is the property owned by this League approved for use outside of the needsdirectly related to the operations and support of Vineland Pigtail Softball League.Any and all fundraiser monies generated will be entered in a specific division bankaccount. The manager of the ALL STAR team will be granted access to this accountwhen the need arises to expel money for same. AT NO TIME will any monies fromthese accounts be utilized for anything other then Operational items for the specifiedteam. The Manager will be provided with a Visa Style Check card for purchases. He orshe will make every effort to reduce the amount of cash in their possession and depositsame into the specified account. Accurate and constant communication WILL bemaintained with the Treasurer of the League who has the authority to activate, restrict orlimit the use of the accounts assigned to each All Star Team.
Article 11InterpretationThe Executive Board shall interpret the bylaws and provide FINAL judgment onquestionable issues.
Article 12BYLAW AMENDMENT PROCEDUREAll proposed amendments must be in writing and may be proposed by the followingmethods:1. Any Executive Board Member may submit a proposed amendment, to theBoard. The Executive Board will review the amendment and add it on the agendato present it at the next General Meeting.2. The Executive Board or any League Member may present a writtenamendment for addition to the agenda prior to the General Meeting.3. Once a bylaw amendment has been proposed at a General Meeting anddiscussed, it must then be tabled until the next General Meeting. The motion forthe bylaws amendments must be brought back up at the next General Meeting,discussed and then voted upon. A vote of 2/3 majority of Executive BoardMembers and Mangers present must be received in order for the amendment topass and become recognized.
Article 132018 Vineland Pigtail League Executive BoardPresident Rich ShipmanVice President Bob DickensonTreasurer Nate SepulvedaSecretary Luis Santiago18U Division Rep TBD16U Division Rep Erica Quinones12U Division Rep Kevin Williams10U Division Rep Aaron Melnick8U Division Rep Ed Wygor6U Division Rep Magic MearsPublic Relations Sharon Aussenberg-HunterEquipment Manager Jess SuppaMember At Large Matt Cleary
2018 Amendment date: March 5, 2018